iHRMS Case Studies for SMEs

đź“…August 20, 2025
⏱️10–12 min read
🎯Case Studies

Explore how Indian SMEs across manufacturing, pharma, packaging and logistics implemented iHRMS to speed up payroll, strengthen compliance, and boost workforce productivity. Each case outlines the problem, solution, and measurable outcomes.

Manufacturing (Multi‑Shift, Overtime Control)

Challenge

Fragmented shift rosters, manual OT calculations, and inconsistent late/early rules led to payroll delays and disputes.

800 employees3 plants6 shifts

iHRMS Solution

Attendance engine with OT slabs, geo‑fenced face attendance, and maker‑checker for adjustments. Auto‑sync to payroll.

Outcomes

  • Payroll closure T+1
  • Admin time ↓ 65%
  • OT leakages ↓ 22%
  • Disputes ↓ 50%+

Pharma (Compliance & Audit Readiness)

Challenge

Frequent PF/ESI/PT/TDS updates and manual returns. Missing audit trails increased risk.

450 employees2 locations

iHRMS Solution

Auto‑updates for statutory, validation packs, versioned audit logs, and Power BI compliance dashboards.

Outcomes

  • Compliance accuracy 99%+
  • Filing time ↓ 70%
  • Zero penalties YTD

Packaging (Attendance → Payroll Integrity)

Challenge

Paper timesheets, back‑dated edits, and mismatched wages vs. actual presence.

iHRMS Solution

Face recognition with spoof checks, permissioned regularization, and payroll locks with variance alerts.

Outcomes

  • Error rate ↓ 80%
  • Wage leakage ↓ 18%
  • Supervisor time saved 40 hrs/mo

Logistics (Distributed Sites & Mobile Workforce)

Challenge

Field check‑ins via WhatsApp; no real‑time visibility into presence and SLAs.

iHRMS Solution

Mobile app with geo‑fence, route‑aware attendance, and SLA dashboards for shift start adherence.

Outcomes

  • On‑time starts ↑ 25%
  • Unplanned OT ↓ 15%
  • Client SLAs met 98%+

Before → After Snapshots

Payroll

Before: CSV merges, manual checks, 4‑5 day closure
After: Validations + locks, T+1 closure

Attendance

Before: Paper sheets & back‑dated edits
After: Geo‑fenced face attendance + audit logs

Compliance

Before: Manual returns, version confusion
After: Auto‑updates, maker‑checker, dashboards

Decisions

Before: Gut feel & spreadsheets
After: Power BI metrics & alerts

“With iHRMS we moved from firefighting at month‑end to a predictable T+1 payroll. Supervisors spend more time on throughput, not timesheets.”
— HR Head, Manufacturing SME

Implementation Pattern that Works

Stage 1: Attendance + Leave + Payroll validations

Stage 2: Performance (OKRs), skills, training

Stage 3: Advanced analytics, statutory BI, and maker‑checker

Metrics to Track Post‑Go‑Live

  • Payroll closure time (target: T+1)
  • Error/variance rate (target: < 0.5%)
  • Late/early incidents per 100 employees
  • OT % vs output (first‑time‑right)
  • Compliance filing time and penalties

Source: iHRMS Case Studies for SMEs (August 2025).